Faculty Evaluation Process and Calendar

The specific components required for full-time and adjunct faculty every year are summarized below (note that the materials required are not the same):

After the first 3 years teaching at the college, whether in a full-time or adjunct position, faculty follow a 3-year evaluation cycle. Each faculty member’s position in this cycle can be modified by a required Performance Improvement Plan or according to departmental needs.

Faculty 3-year cycle		Faculty who have taught more than 3 years at the college		Faculty in their first 3 years teaching at the college
		Full-Time	Adjunct	Full-Time	Adjunct
Year 1	Course Materials, as required by the Department	Limited (check with dept)	Limited (check with dept)	X	X
	Student Course Evaluations	X	X	X	X
	Faculty Reflection Form	X	X	X	X
	Peer Dialog	X		X
	Values Framework	X		X
Year 2	Course Materials, as required by the Department	Limited (check with dept)	Limited (check with dept)	X	X
	Student Course Evaluations	X	X	X	X
	Faculty Reflection Form	X	X	X	X
	Purposeful Change	X	X1	X	X1
Year 3	Course Materials, as required by the Department	X	X	X	X
	Student Course Evaluations	X	X	X	X
	Faculty Reflection Form	X	X	X	X
	Goals for Professional Development and Growth	X		X

¹ – Adjunct faculty who have taught less than 6 hours LEH during the academic year are not required to submit the Purposeful Change.

Note: See the Faculty Evaluation page for Instructional Faculty, Department Chairs, and Instructional Deans page for additional information prepared for your role.

Who	When	What
Department Chair / Department	Prior to Fall semester	Post/update materials to college website: Rubrics Weighting for Summary Evaluation Form Departmental evaluation process and deadlines Any departmental expectations on grade distributions Any additional departmental evaluation policies or requirements
Department Chair / Department	Beginning of Fall semester	Notify faculty of the year of the evaluation cycle for which they will submit materials and how evaluation materials are to be submitted; assist faculty in connecting with others engaging in a Peer Dialog this year
Faculty	Prior to Fall and early Fall semester	Review posted departmental evaluation requirements and rubrics as well as evaluation components to submit this year
Faculty	Prior to Fall and early Fall semester	Faculty required to submit a Purposeful Change (all faculty in year 2 of cycle, except for adjuncts assigned to teach less than 6 credit hours this year) or a Peer Dialog (full-time faculty in year 1 of cycle) this year should make plans to participate in these during the year
Faculty Evaluation Office	Twenty days after the survey is closed each semester (See the dates on the last column of the course evaluation calendar)	Fall Student Course Evaluation results sent to faculty
Faculty Evaluation Office	During the second week of spring semester	Office of Faculty Evaluation distributes fall student course evaluation survey results to Department Chairs
Faculty	Within three weeks of receiving their fall Student Course Evaluations or within the first three weeks of the following semester, whichever is later	After reviewing their Student Course Evaluations and reflecting upon how classes went during that semester, all faculty submit their fall Faculty Reflection Forms to their department(s)
Department Chair / Department	No later than Spring Break	Inform faculty who need to submit course materials which courses they should submit
Faculty	After the end of the Spring semester, by departmental deadline (no later than fall of following AY)	Faculty submit any required course materials as well as any other evaluation materials as required
Faculty Evaluation Office	Twenty days after the survey is closed each semester (See the dates on the last column of the course evaluation calendar)	Spring Student Course Evaluation results sent to faculty
Faculty Evaluation Office	During the second week of summer semester	Office of Faculty Evaluation distributes spring student course evaluation survey results to Department Chairs
Faculty	Within three weeks of receiving their spring Student Course Evaluations or within the first three weeks of the following semester, whichever is later	After reviewing their Student Course Evaluations and reflecting upon how classes went during that semester, all faculty submit their spring Faculty Reflection Forms to their department(s)

Every fall semester, departments will evaluate faculty materials from the previous academic year.

 

Who	When	What
Department Chairs (other dept members as needed), Deans	Summer – 1st 5-week summer session	Special case: departments must evaluate full-time faculty in their first 3 years teaching at ACC; the process is the same as for other faculty, but must occur earlier so that Summary Evaluation Forms can be returned prior to the second 5-week session
Faculty	Prior to Fall semester	All evaluation materials must be received by the department by departmental deadline, but no later than the first day of fall semester
Fall Semester – It is intended that the evaluation process take place over the course of the fall semester. Faculty should receive and sign their Summary Evaluation Forms by the end of the semester, although this may take somewhat longer to accommodate requested meetings with Department Chairs and Deans
Department Chair; may also include peer reviewers, Assistant Department Chairs, Evaluation Committee	Fall semester	Departmental evaluation process takes place over the course of the fall semester; the details vary by department (see posted process for each department)
Department Chair	Fall semester	Department Chair completes/approves and signs off on Summary Evaluation Forms for all faculty in the department. (Deans may optionally choose to look over Summary Evaluation Form prior to returning them to faculty.)
Faculty	Fall semester	Summary Evaluation Forms are returned to faculty for acceptance, comments, or request for a meeting with Department Chair (required for faculty who receive an Overall Rating of Does not meet faculty expectations) and return to Department Chair
Department Chair	Fall semester	Department Chair receives signed Summary Evaluation Forms, schedules conferences where requested/required, and forwards to the Dean
Dean	End of fall semester	Dean reviews Summary Evaluation Forms and gives final approval and returns to faculty
Department Chair, faculty	Late fall semester or early spring semester	Department Chair holds conferences with faculty as requested/required, fills out and files the Supplemental Conference Form, and makes any necessary modifications to the Summary Evaluation Form, adds a Performance Improvement Form (if needed), and forwards to the Dean. Faculty may request a conference with the Dean at this point if desired.
Dean	Late fall semester or early spring semester	Dean holds conferences with faculty as requested/required, fills out and files the Supplemental Conference Form, and makes any necessary modifications to the Summary Evaluation Form, modifies the Performance Improvement Form (if needed), and finalizes the evaluation.

Detailed information about faculty evaluation procedures can be found in the Faculty Evaluation Manual.