Faculty Evaluation: Reporting Dates Calendar
The calendar outlines important evaluation deadlines for full-time and adjunct faculty. Questions about the reporting dates calendar can be sent to the Office of Faculty Evaluation: facultyevaluation@austincc.edu.
Academic Year 2024-2025
Faculty Evaluation Calendar
| Who | When | What |
| Department Chair / Department | Prior to Fall 2024/Early Fall 2024 | Post/update materials to college website (review Faculty Evaluation Manual for full details): |
| Deadline: Oct 31, 2024 | Rubrics | |
| (Due to Deans by Oct 1, 2024) | Weighting for Summary Evaluation Form | |
| Departmental evaluation process and deadlines | ||
| Any departmental expectations on grade distributions | ||
| Any additional departmental evaluation policies or requirements | ||
| Department Chair / Department | Early Fall 2024 | Notify faculty of the year of the evaluation cycle for which they will submit materials and how evaluation materials are to be submitted; assist faculty in connecting with others engaging in a Peer Dialog this year. In general, faculty should continue on in their cycle from the Spring 2024 evaluations (so, if someone was in year 2 of the cycle in the spring 2024 evaluations, they will be in year 3 for this round) |
| Deadline: Sep 20, 2024 | ||
| Faculty | Early/Mid Fall 2024 | Review posted departmental evaluation requirements and rubrics as well as evaluation components to submit this year |
| Faculty | Early/Mid Fall 2024 | Faculty required to submit a Purposeful Change (all faculty in year 2 of cycle, except for adjuncts assigned to teach less than 6 credit hours this year) or a Peer Dialog (full-time faculty in year 1 of cycle) this year should make plans to participate in these during the year |
| Faculty Evaluation Office | Twenty days after the survey is closed each semester (See the dates on the last column of the course evaluation calendar) | Fall Student Course Evaluation results sent to faculty |
| Faculty Evaluation Office | During the second week of spring semester | Office of Faculty Evaluation distributes fall student course evaluation survey results to Department Chairs |
| Faculty | Deadline: Feb 11, 2025 (earlier is recommended) | After reviewing their Student Course Evaluations and reflecting upon how classes went during that semester, all faculty submit their fall Faculty Reflection Forms to their department(s) |
| Department Chair / Department | No later than Spring Break | Inform faculty who need to submit course materials which courses they should submit materials for their course portfolio (if any) |
| Deadline: Mar 14, 2025 | ||
| Faculty | After the end of the Spring semester, by departmental deadline (no later than fall of following AY) | Faculty submit any required course materials as well as any other evaluation materials as required. (Reminder: These will be evaluated in Fall 2025.) |
| Recommended deadline: May 19, 2025, | ||
| Final deadline: 1st day of Fall 2025 semester | ||
| Faculty Evaluation Office | Twenty days after the survey is closed each semester (See the dates on the last column of the course evaluation calendar) | Spring Student Course Evaluation results sent to faculty |
| Faculty Evaluation Office | During the second week of summer semester | Office of Faculty Evaluation distributes spring student course evaluation survey results to Department Chairs |
| Faculty | Deadline: Jun 23, 2025 | After reviewing their Student Course Evaluations and reflecting upon how classes went during that semester, all faculty submit their spring Faculty Reflection Forms to their department(s). (Note that some departments may require Reflection Forms for Summer 2025, so be sure to check your department’s requirements.) |
| (much earlier is recommended) | ||
| Department Chair / Department | Deadline: Jul 6, 2025 | Evaluate full-time faculty in their first 3 years of service |
| Department Chair / Department | During Fall 2025 | Evaluate faculty materials from Academic Year 2024-2025 |
| Deadline: End of Fall 2025 semester |